Call for Tenders for the Supply and Delivery of Food Assistance Kits

Country: Mozambique Organization: Diakonie Katastrophenhilfe Closing date: 18 Aug 2026 Call for Tenders for the Supply and Delivery of Food Assistance Kits In response to increasing food insecurity driven by climate-related shocks, particularly the El Niño-induced drought, CEDES, in partnership with Diakonie Katastrophenhilfe (DKH Mozambique/Austria) and the Austrian Development Agency (ADA), is implementing the project “Empowering Crisis-Affected Communities through Inclusive, Gender-Transformative and Climate-Resilient Food Security Solutions” in Sofala and Nampula Provinces, specifically in the districts of Buzi, Nhamatanda, and Meconta. These locations have been repeatedly affected by extreme weather events, including cyclones, floods, and droughts, which have significantly undermined agricultural production and household food security. Consecutive years of poor harvests, largely driven by El Niño-related drought conditions, have weakened the resilience of vulnerable households. As food stocks decline and purchasing power remains below average, affected families face increasing challenges in meeting their basic needs and recovering their livelihoods. The project aims to support 2,360 vulnerable households through the provision of food assistance, certified seeds, agricultural production inputs, and activities that promote the empowerment of women and persons with disabilities, while addressing gender-based violence and other forms of social exclusion. CEDES invites qualified and legally registered suppliers to submit bids to supply, pack, transport and deliver food assistance kits to targeted communities in Sofala (districts of Buzi and Nhamantada) and Nampula (Meconta district) Provinces. 1. Scope of Supply The selected supplier (s) shall provide and deliver a total of 14,160 food assistance kits over six distribution rounds. Each food assistance kit shall contain the below specified information in Lot 1 and Lot 2. 2. Lots Bidders may apply for one or both lots. Separate financial and technical proposals must be submitted for each lot. Lot 1 – Sofala Province (Buzi and Nhamatanda districts) A total of 9,204 kits composed as follows: No. Item description Packaging Unit Total Quantity 1 White maize flour 25 kg bag 460,200 kg 2 Beans 6 kg package 55,224 kg 3 Refined sugar 2 kg package 18,408 kg 4 Iodized salt 1 kg package 9,204 kg 5 Vegetable oil (Dona) 3-litre bottle 27,612 liters Lot 2 – Nampula Province (Meconta district) No. Item description Packaging Unit Total Quantity 1 White maize flour 25 kg bag 247,800 kg 2 Beans 6 kg package 29,736 kg 3 Refined sugar 2 kg package 9,912 kg 4 Iodized salt 1 kg package 4,956 kg 5 Vegetable oil (Dona) 3-litre bottle 14,868 litres For more information please see the attached technical sepcifications (Annex 1) for each item, that form an integral part of this Terms of Reference. 3. Delivery Requirements The supplier shall be responsible for: • Procurement and packaging of all food commodities clearly labelled with storage instructions; production date and expiry/best-before date. • Packaging shall adequately protect the food from moisture, dust, sunlight, pests, contamination, and physical damage during transportation, storage, handling, and distribution. • Transportation of food kits to designated distribution sites should be clearly indicated in the quotation. • Timely delivery according to the agreed schedule • Compliance with the national food quality and safety standards. • All food commodities must have a minimum remaining shelf life of at least 75% of the total shelf life or a minimum of 12 months upon delivery. • Replacement of any damaged or non-compliant products at no additional cost. • The prices quoted shall remain fixed and valid for the entire duration of the contract. No price adjustments shall be accepted unless explicitly approved by the contracting authority. • The supplier shall be fully responsible for the goods until final acceptance at the designated delivery location, including all transport, handling, loading, unloading and insurance costs. All transportation, handling, loading,unloading, insurance, and related costs must be included and indicated seprately in the financial proposal. 4. Delivery Locations The food kits shall be delivered directly to designated beneficiary communities in project locations, Sofala Province in Buzi and Nhamatanda Districts, and Nampula Province in Meconta District. 5. Distribution Schedule The supply and delivery of goods will be carried out in six distribution rounds, in accordance with the project implementation schedule, as follows: • Round 1: August 2026 • Rounds 2–4: October, November, and December 2026 • Rounds 5–6: September and October 2027 The exact delivery dates, quantities, and distribution locations for each round will be communicated to the successful supplier(s) upon contract award and may be adjusted in line with operational requirements and project implementation needs. 6. Eligibility Requirements Interested bidders must submit the following documentation • Business License for food supply (Alvará) • Tax Identification Number (NUIT) • Single Supplier Registration • Commercial Registration Certificate • Tax and Social Security Clearance Certificates (INSS and Tax Authority) • IRPS Compliance Certificate • Company Profile and relevant experience in supplying food commodities. • Audited Financial statements for the last two years • A letter of the bidder’s bank to guarantee the bidder’s solvency • The details of the names, address and contact telephone of three (3) clients for whom the same type of services was provided in various and disperse geographic locations • Current bank statements; • A technical and financial bid consisting of a detailed description of the supply offered; 7. Exclusion Criteria Diakonie ACT Austria (DAA), EWDE and CEDES comply with applicable sanctions regimes, including those maintained by the European Union, the United Nations and relevant national authorities. Bidders shall be excluded from participation in this procurement process if they: a) are bankrupt, insolvent, or subject to legal proceedings affecting their ability to perform the contract. b) have been convicted of fraud, corruption, bribery, money laundering, terrorist financing, or other offences affecting professional integrity. c) have failed to meet their tax or statutory obligations; have provided false or misleading information during the procurement process. d) are subject to applicable national or international sanctions or debarment. e) have an actual or potential conflict of interest that could compromise the procurement process. f) have engaged in collusive, fraudulent, coercive, or unethical practices. Adherance to EU and UN and country specific sanction lists must be observed found under (https://www.sanctionsmap.eu/#/main) and https://www.un.org/securitycouncil/content/un-scconsolidated-list;. The supplier shall disclose any actual, potential, or perceived conflict of interest that could influence or be perceived to influence the impartial performance of the contract. Failure to disclose such conflicts may result in disqualification from the procurement process or termination of the contract. The supplier further confirms that neither the company, its directors, owners, employees, subcontractors, nor any parties involved in the execution of the contract are subject to applicable national or international sanctions or listed on prohibited or restricted party lists maintained by the United Nations, the European Union, or other relevant authorities. The supplier shall immediately notify the contracting organization of any change in its sanctions’ status during the contract period. 8. Evaluation Criteria Bids will be evaluated based on The evaluation of bids shall be conducted in three sequential stages: 1. Administrative and Eligibility Evaluation (Pass/Fail); 2. Technical Evaluation (70%); 3. Financial Evaluation (30%). Only bidders that successfully pass the Administrative and Eligibility Evaluation and obtain a minimum Technical Score of 49 out of 70 points (70%) shall proceed to the Financial Evaluation. The evaluation criteria, methodology and weightings published in these Tender Documents shall remain unchanged throughout the procurement process in accordance with the principles of transparency, equal treatment and fair competition. 9. Submission of Proposals Interested suppliers shall submit sealed proposals, clearly marked with the relevant lot(s) being applied for and must include technical, financial proposals, and all mandatory legal, administrative, and supporting documentation required under this tender process. Questions may be submitted until 5th August 2026. Responses will be shared within 2 days with all bidders. 10. Deadline for Submission Proposals must be submitted within fifteen (15) calendar days from the date of publication of this announcement in the national newspapers Notícias, Diário de Moçambique and international media at CEDES offices in Nampula, Sofala and Maputo from 8:00 AM to 15:30 PM: 1. CEDES - Sofala, located at Rua Guilherme de Ariaga, no. 24, 1st floor, P.O. Box 1705; 2. CEDES – Nampula located at Muhala Expansao neighborhood, U/C 25 de Junho, Block I; 3. CEDES – Maputo located at Aguane Street, no 397, P.O. Box 1698; 4. E-mail: procurement@cedes.org.mz; contact.moz@diakonie-katastrophenhilfe.de 11. Compliance and Ethical Standards The successful supplier shall comply with the DAA Code of Conduct, the EWDE and ADA Anti- Corruption Policy, throughout the execution of the contract. This includes maintaining the highest standards of integrity, professionalism, and respect for beneficiaries and communities, and ensuring zero tolerance for fraud, bribery, corruption, sexual exploitation and abuse (SEA), sexual harassment, child abuse, child labour, discrimination, forced labour and any other form of misconduct. The supplier shall ensure that all personnel engaged in the delivery and distribution of the food assistance kits are informed of and adhere to these standards. Any breach of the Code of Conduct may result in termination of the contract and any other actions deemed appropriate by the CEDES and EWDE. 12. Right to Accept or Reject CEDES reserves the right to accept or reject any proposal, in whole or in part, and is under no obligation to award a contract to the bidder offering the lowest price. Contract award will be based on the overall evaluation of proposals against the established selection criteria. 13. Performance Obligations All bidders shall comply with the Exclusion Criteria set out in Section 7 of these Tender Documents. Submission of a proposal constitutes confirmation that the bidder meets these requirements and will continue to comply with them throughout the procurement process and if awarded the contract, during the execution of the contract. Repeated delays, failure to deliver, or supply of non-compliant goods may result in contract termination, exclusion from future tenders, and recovery of any additional costs incurred. ANNEX 1: TECHNICAL SPECIFICATIONS FOR FOOD ASSISTANCE COMMODITIES Call for Tenders for the Supply and Delivery of Food Assistance Kits 1. General Requirements • All food commodities supplied under this contract shall be safe, fit for human consumption and comply with the Food Safety Laws and Regulations of Mozambique. • Comply with applicable Codex Alimentarius standards and internationally recognized food safety requirements. • Be free from contaminants, adulteration, infestation, mould, foreign matter, insects, rodent contamination, excessive moisture and objectionable odour or taste. • Be produced under Good Manufacturing Practices (GMP) and Good Hygiene Practices (GHP). • Be of recent production. 2. Shelf Life • All food commodities must have a minimum remaining shelf life of at least 75% of the total shelf life or a minimum of twelve (12) months upon delivery, whichever is greater. • Food products not meeting this requirement shall be rejected. 3.1 White Maize Flour Specification Requirement Commodity Quality White maize flour Food-grade, finely milled Colour Moisture Natural white to cream Maximum 13.5% Foreign matter Live infestation Nil Not permitted Packaging New laminated/woven polypropylene bags with food-grade inner liner Unit size Shelf life 25 kg Minimum 12 months or 75% remaining shelf life 3.2 Beans Specification Requirement Commodity Variety Dried common beans Uniform variety per lot Moisture Maximum 14% Broken beans Foreign matter Maximum 3% Maximum 0.5% Packaging Unit size New food-grade polypropylene bags 6 kg Shelf life Minimum 12 months or 75% remaining shelf life 3.3 Refined Sugar Specification Commodity Requirement White refined sugar Grade Packaging Food grade Food-grade moisture-proof bags Unit size Shelf life 2 kg Minimum 12 months or 75% remaining shelf life 3.4 Iodized Salt Specification Commodity Requirement Refined iodized salt Grade Iodine content Food grade In accordance with Mozambique national standards Packaging Unit size Moisture-proof food-grade bags 1 kg Shelf life Minimum 12 months or 75% remaining shelf life 3.5 Vegetable Oil Specification Commodity Requirement Refined vegetable cooking oil Type Appearance Sunflower, soybean or equivalent Clear, bright, free from sediment Packaging Unit size Food-grade sealed plastic bottles 3 litres Shelf life Minimum 12 months or 75% remaining shelf life 4. Packaging Requirements • Use new, clean, food-grade packaging materials. • Packaging shall protect against moisture, dust, insects, rodents, contamination, sunlight and physical damage. • Packages shall be securely sealed, suitable for tropical storage and safe handling. 5. Labelling Requirements • Each package shall display: product name, net weight, batch/lot number, production date, expiry/best-before date, manufacturer, country of origin and storage instructions. • Labels shall be durable and legible. • All the food packages shall include ADA logo**.** 6. Quality Assurance • CEDES reserves the right to inspect commodities before acceptance. • Suppliers shall comply with national food safety legislation and Codex standards. 7. Inspection and Sampling • CEDES, DKH and/or representatives may inspect and sample commodities before dispatch and upon delivery. • Non-compliant products may be rejected. 8. Product Rejection • Products may be rejected if damaged, contaminated, incorrectly labelled, infested, mouldy or not meeting shelf-life requirements. • Rejected products shall be replaced at no additional cost. 9. Documentation Required Upon Delivery • Delivery Note • Commercial Invoice • Packing List • Batch/Lot Identification • Manufacturer's Certificate of Quality or Certificate of Analysis (where applicable) 10. Food Safety and Traceability • The supplier shall maintain full traceability of all commodities supplied and provide supporting documentation upon request. How to apply Deadline for Submission Proposals must be submitted within fifteen (15) calendar days from the date of publication of this announcement in the national newspapers Notícias, Diário de Moçambique and international media at CEDES offices in Nampula, Sofala and Maputo from 8:00 AM to 15:30 PM: 1. CEDES - Sofala, located at Rua Guilherme de Ariaga, no. 24, 1st floor, P.O. Box 1705; 2. CEDES – Nampula located at Muhala Expansao neighborhood, U/C 25 de Junho, Block I; 3. CEDES – Maputo located at Aguane Street, no 397, P.O. Box 1698; 4. E-mail: procurement@cedes.org.mz; contact.moz@diakonie-katastrophenhilfe.de