Call for Tenders for the Supply and Delivery of Seeds and agricultural Kits

Country: Mozambique Organization: Diakonie Katastrophenhilfe Closing date: 19 Aug 2026 Call for Tenders for the Supply and Delivery of Seeds and agricultural Kits In response to increasing food insecurity driven by climate-related shocks, particularly the El Niño-induced drought, CEDES, in partnership with Diakonie Katastrophenhilfe (DKH Mozambique/Austria) and the Austrian Development Agency (ADA), is implementing the project “Empowering Crisis-Affected Communities through Inclusive, Gender-Transformative and Climate-Resilient Food Security Solutions” in Sofala and Nampula Provinces, specifically in the districts of Buzi, Nhamatanda, and Meconta. These locations have been repeatedly affected by extreme weather events, including cyclones, floods, and droughts, which have significantly undermined agricultural production and household food security. Consecutive years of poor harvests, largely driven by El Niño-related drought conditions, have weakened the resilience of vulnerable households. As food stocks decline and purchasing power remains below average, affected families face increasing challenges in meeting their basic needs and recovering their livelihoods.The project aims to support 2,360 vulnerable households through the provision of food assistance, certified seeds, agricultural production inputs, and activities that promote the empowerment of women and persons with disabilities, while addressing gender-based violence and other forms of social exclusion. CEDES invites qualified and legally registered suppliers to submit bids to supply, pack, transport and deliver seeds and agricultural tool kits to targeted communities in Sofala (districts of Buzi and Nhamantada) and Nampula (Meconta district) Provinces. 1. Scope of Supply The selected supplier (s) shall provide and deliver a total of 2,360 certified and climate-resilient seeds and agricultural tool kits through two distribution rounds. The first distribution shall take place in August 2026. Each kit shall contain: No. Item Packaging Unit 1 White Maize Seed Total Quantity 10 Kg 2 Cowpea (Nhemba) Seed 23,600kg 5 Kg 3 Pineapple Suckers 11,800kg 50 Unit 4 Cassava Cuttings 118,000 units 20 Kg 5 Hoes 47,200 2 Units 6 Machete 4,720 1 Unit 7 Axe 1 1 Unit 1 The second distribution shall take place in February 2027 and each kit shall contain: No. Item Packaging Unit 1 Onion Seed Total Quantity 10g 2 Kale Seed 23,600g 10g 3 Cabbage Seed 23,600g 10g 4 Tomato Seed 23,600g 10g 5 Lettuce Seed 23,600g 10g 23,600g For more information, please see the below technical specifications (Annex 1) for each item, that form an integral part of this Terms of Reference. 2. Lots Bidders may apply for one or both lots. Separate financial and technical proposals must be submitted for each lot. The distribution shall be allocated as follows: • Sofala Province: 1,534 households (767 in Buzi District and 767 in Nhamatanda District) No. Item Packaging Unit 1 White Maize Seed Total Quantity 10 Kg 2 Cowpea (Nhemba) Seed 15,340kg 5 Kg 3 Pineapple Suckers 7,670kg 50 Unit 4 Cassava Cuttings 76,700 units 20 Kg 5 Hoes 30,680 kg 2 Units 6 Machete 3,068 units 1 Unit 7 Axe 1,534 1 Unit 8 Onion Seed 1,534 10g 9 Kale Seed 10g 15,340g 10 15,340g Cabbage Seed 10g 11 15,340g Tomato Seed 10g • Nampula Province: 826 households (Meconta District); No. Item 15,340g Packaging Unit 1 White Maize Seed Total Quantity 10 Kg 2 Cowpea (Nhemba) Seed 8,260 kg 5 Kg 3 Pineapple Suckers 4,130 kg 50 Unit 4 Cassava Cuttings 41,300 kg 20 Kg 5 Hoes 16,520kg 2 Units 6 Machete 1,652 1 Unit 7 Axe 826 1 Unit 8 Onion Seed 826 10g 9 Kale Seed 10g 8,260g 10 8,260g Cabbage Seed 10g 11 8,260g Tomato Seed 10g 8,260g 3. Delivery Requirements The supplier shall be responsible for: • Procurement and packaging of all seed and agricultural tools’ commodities clearly labelled with storage instructions, production date and expiry/best-before date. Packaging shall adequately protect the seeds from moisture, dust, sunlight, pests, contamination, and physical damage during transportation, storage, handling, and distribution. • Suppliers are encouraged to minimize packaging waste and use environmentally responsible materials where feasible. • Transportation of seed and agricultural tools’ kits to designated distribution sites should be clearly indicated in the quotation. • Timely delivery according to the agreed schedule. • Compliance with quality and safety standards as outlined in technical specificiations Annex 1. • Replacement of any damaged or non-compliant products at no additional cost. • The prices quoted shall remain fixed and valid for the entire duration of the contract. No price adjustments shall be accepted unless explicitly approved by the contracting authority. • The supplier shall be fully responsible for the goods until final acceptance at the designated delivery location, including all transport, handling, loading, unloading and insurance costs. 4. Delivery Locations The kits shall be delivered directly to designated beneficiary communities in project locations, Sofala Province in Buzi and Nhamatanda Districts, and Nampula Province in Meconta District. 5. Distribution Schedule The supply and delivery of goods will be carried out in two distribution rounds, in accordance with the project implementation schedule, as follows: • Round 1: August 2026. • Round 2: February 2027. The exact delivery dates, quantities, and distribution locations for each round will be communicated to the successful supplier(s) upon contract award and may be adjusted in line with operational requirements and project implementation needs. 6. Eligibility Requirements Interested bidders must submit the following documentation: • Business License for seeds and agricultural tools supply (Alvará); • Tax Identification Number (NUIT); • Single Supplier Registration; • Commercial Registration Certificate; • Tax and Social Security Clearance Certificates (INSS and Tax Authority); • IRPS Compliance Certificate; • Company profile and relevant experience in supplying seeds and tools items; • Audited Financial statements for the last two years; • A letter of the bidder’s bank to guarantee the bidder’s solvency; • The details of the names, address and contact telephone of three (3) clients for whom the same type of services was provided in various and disperse geographic locations; • Current bank statements; • A technical and financial bid consisting of a detailed description of the supply offered. 7. Exclusion Criteria Diakonie ACT Austria (DAA), EWDE and CEDES comply with applicable sanctions regimes, including those maintained by the European Union, the United Nations and relevant national authorities. Bidders shall be excluded from participation in this procurement process if they: a) are bankrupt, insolvent, or subject to legal proceedings affecting their ability to perform the contract. b) have been convicted of fraud, corruption, bribery, money laundering, terrorist financing, or other offences affecting professional integrity. c) have failed to meet their tax or statutory obligations; have provided false or misleading information during the procurement process. d) are subject to applicable national or international sanctions or debarment. e) have an actual or potential conflict of interest that could compromise the procurement process. f) have engaged in collusive, fraudulent, coercive, or unethical practices. Adherence to EU and UN and country specific sanction lists must be observed found under (https://www.sanctionsmap.eu/#/main) and https://www.un.org/securitycouncil/content/un-sc consolidated-list;. The supplier shall disclose any actual, potential, or perceived conflict of interest that could influence or be perceived to influence the impartial performance of the contract. Failure to disclose such conflicts may result in disqualification from the procurement process or termination of the contract. The supplier further confirms that neither the company, its directors, owners, employees, subcontractors, nor any parties involved in the execution of the contract are subject to applicable national or international sanctions or listed on prohibited or restricted party lists maintained by the United Nations, the European Union, or other relevant authorities. The supplier shall immediately notify the contracting organization of any change in its sanctions’ status during the contract period. 8. Evaluation Criteria Bids will be evaluated based on The evaluation of bids shall be conducted in three sequential stages: 1. Administrative and Eligibility Evaluation (Pass/Fail); 2. Technical Evaluation (70%); 3. Financial Evaluation (30%). Only bidders that successfully pass the Administrative and Eligibility Evaluation and obtain a minimum Technical Score of 49 out of 70 points (70%) shall proceed to the Financial Evaluation. The evaluation criteria, methodology and weightings published in these Tender Documents shall remain unchanged throughout the procurement process in accordance with the principles of transparency, equal treatment and fair competition. 9. Submission of Proposals Interested suppliers shall submit sealed proposals, clearly marked with the relevant lot(s) being applied for and must include technical, financial proposals, and all mandatory legal, administrative, and supporting documentation required under this tender process. Questions may be submitted until 8th August 2026. Responses will be shared within 2 days with all bidders. 10. Deadline for Submission Proposals must be submitted within fifteen (15) calendar days from the date of publication of this announcement in the national newspapers Notícias, Diário de Moçambique and international media at CEDES offices in Nampula, Sofala and Maputo from 8:00 AM to 15:30 PM: 1. CEDES - Sofala, located at Rua Guilherme de Ariaga, no. 24, 1st floor, P.O. Box 1705; 2. CEDES – Nampula located at Muhala Expansao neighborhood, U/C 25 de Junho, Block I; 3. CEDES – Maputo located at Aguane Street, no 397, P.O. Box 1698; 4. E-mail: procurement@cedes.org.mz; contact.moz@diakonie-katastrophenhilfe.de Any proposal received after the submission deadline will be rejected and will not be considered for evaluation. 11. Compliance and Ethical Standards The successful supplier shall comply with the DAA Code of Conduct, the EWDE and ADA Anti- Corruption Policy, throughout the execution of the contract. This includes maintaining the highest standards of integrity, professionalism, and respect for beneficiaries and communities, and ensuring zero tolerance for fraud, bribery, corruption, sexual exploitation and abuse (SEA), sexual harassment, child abuse, child labour, discrimination, forced labour and any other form of misconduct. The supplier shall ensure that all personnel engaged in the delivery and distribution of the food assistance kits are informed of and adhere to these standards. Any breach of the Code of Conduct may result in termination of the contract and any other actions deemed appropriate by the CEDES and EWDE. 12. Right to Accept or Reject CEDES reserves the right to accept or reject any proposal, in whole or in part, and is under no obligation to award a contract to the bidder offering the lowest price. Contract award will be based on the overall evaluation of proposals against the established selection criteria. 13. Performance Obligations All bidders shall comply with the Exclusion Criteria set out in Section 7 of these Tender Documents. Submission of a proposal constitutes confirmation that the bidder meets these requirements and will continue to comply with them throughout the procurement process and if awarded the contract, during the execution of the contract. Repeated delays, failure to deliver, or supply of non-compliant goods may result in contract termination, exclusion from future tenders, and recovery of any additional costs incurred. ANNEX 1 TECHNICAL SPECIFICATIONS Supply and Delivery of Certified Seeds and Agricultural Tool Kits. 1. General Requirements The supplier shall supply new, certified, high-quality agricultural inputs suitable for the agro ecological conditions of Sofala and Nampula Provinces. The Seeds and Tool Kits should; Be new and unused. Comply with applicable Mozambican legislation. Be free from defects and fit for purpose. Be sourced from legally registered producers or distributors. 2. General Seed Quality Requirements Parameter Minimum Requirement Certification Certified seeds only Germination ≥ 80% Physical Purity ≥ 98% Moisture Content Appropriate for species and storage Weed Seeds None Noxious Weed Seeds None Pest Infestation None Visible Disease None Foreign Matter ≤ 2% 3. Packaging Requirements • Seeds shall be supplied in sealed moisture-resistant original packaging. • Labelling should be in Portuguese. • Packaging shall display crop name, variety, lot number, batch number, germination percentage, purity percentage, testing date, packaging date, expiry date, net weight, producer and country of origin. • Damaged or previously opened packages shall not be accepted. 4. Labelling Requirements: • Each package shall display: product name, net weight, batch/lot number, production date, expiry/best-before date, manufacturer, country of origin and storage instructions. • Labels shall be durable and legible. • All the food packages shall include ADA logo. 5. Remaining Shelf Life Upon delivery, all seeds shall have at least 75% of their original shelf life remaining or not less than twelve (12) months before expiry, whichever is longer. 6. Technical Specifications by Item Item Minimum Specification White Maize Seed Certified hybrid or improved OPV; drought tolerant; suitable for Sofala and Nampula; germination ≥85%; purity ≥98%. Cowpea (Nhemba) Certified; early maturing; drought tolerant; disease resistant; germination ≥85%; purity ≥98%. Pineapple Suckers Healthy, uniform, disease-free and pest-free planting material with well-developed roots. Cassava Cuttings Fresh, disease-free, virus-free mature stems of minimum 20 cm. Onion Seed Certified, high germination, disease resistant. Kale Seed Certified, high vigour, suitable for local conditions. Cabbage Seed Certified, high yielding and disease resistant. Tomato Seed Certified, wilt resistant and uniform variety. Lettuce Seed Certified, disease free and high germination. 7. Agricultural Tool Specifications Tool Specification Hoe Forged steel blade (min. 2 mm), 18–22 cm blade width, hardwood handle (120–140 cm), rust resistant. Machete Carbon steel blade (45–60 cm), hardwood/composite handle, factory sharpened, anti-rust. Axe Forged carbon steel head (1.5–2 kg), hardwood handle, securely fitted. 8. Inspection and Acceptance • CEDES/DKH may inspect goods before dispatch and upon delivery. • Inspection may include visual inspection, quantity verification, packaging inspection and laboratory testing. • Products may be rejected if damaged, contaminated, incorrectly labelled, infested, mouldy or not meeting shelf-life requirements. • Rejected goods shall be replaced within seven (7) calendar days at no additional cost. 9. Delivery Requirements • Complete kits shall be delivered to designated project sites. • Supplier is responsible for transport, insurance, loading and unloading. • Partial deliveries require prior written approval. 10. Documentation Required at Delivery • Delivery Note • Packing List • Invoice • Seed Certification Certificates • Laboratory Test Certificates (where applicable) • Certificate of Origin (if requested) • Batch/Lot Traceability Information 11. Warranty The supplier warrants that all goods comply with these specifications and shall replace defective or non-conforming goods at its own cost. 12. Grounds for Rejection • Expired products • Uncertified seeds • Damaged packaging • Pest infestation • Mould or fungal contamination • Poor germination • Missing documentation • Non-compliance with specifications • Damaged tools • Incomplete agricultural tool kits How to apply Deadline for Submission Proposals must be submitted within fifteen (15) calendar days from the date of publication of this announcement in the national newspapers Notícias, Diário de Moçambique and international media at CEDES offices in Nampula, Sofala and Maputo from 8:00 AM to 15:30 PM: 1. CEDES - Sofala, located at Rua Guilherme de Ariaga, no. 24, 1st floor, P.O. Box 1705; 2. CEDES – Nampula located at Muhala Expansao neighborhood, U/C 25 de Junho, Block I; 3. CEDES – Maputo located at Aguane Street, no 397, P.O. Box 1698; 4. E-mail: procurement@cedes.org.mz; contact.moz@diakonie-katastrophenhilfe.de