CEO Office Associate (COA)

Countries: India, Kenya, Uganda, United Republic of Tanzania Organization: Altamont Group Closing date: 20 Aug 2026 CEO Office Associate (COA) Altamont Group is seeking a highly capable, analytical, and communications-driven CEO Office Associate (COA) to support strategic coordination, executive communications, research, and business development across the CEO Office. This role strengthens the CEO Office’s ability to deliver high-quality outputs, manage cross-functional initiatives, and support the CEO’s priorities with precision and clarity. The COA works closely with the CEO, OC, and AA to ensure smooth information flow, high-quality deliverables, and strategic alignment across the organization. ROLE DESCRIPTION FOR COA The COA provides strategic, analytical, and communications support to the CEO Office. This includes preparing high-quality executive materials, conducting research, strengthening proposal and BD outputs, coordinating with internal and external stakeholders, and ensuring quality control across CEO-level deliverables. This role is ideal for someone who is structured, analytical, and able to translate complex information into clear, polished, executive-ready outputs. KEY RESPONSIBILITIES OF COA Executive Communications & CEO Office Support • Draft CEO-level communications, talking points, and briefing notes. • Prepare agendas, briefing materials, and follow-up action lists. • Maintain/coordinate calendars across CEO, Operations, and Project teams. • Develop high-quality presentations, summaries, and strategic documents. • Support internal communication across teams. • Serve as a coordination point between internal teams and external stakeholders. Strategic Coordination & Cross-Functional Support • Track CEO priorities, strategic initiatives, and decision points. • Support cross-departmental projects and ensure alignment with CEO directives. • Prepare synthesis notes, strategic updates, and insights for leadership. • Maintain organized SharePoint structures and internal documentation. • Support project-related tasks as needed. Research & Analysis • Conduct background research for BD, proposals, and strategic initiatives. • Prepare evidence-driven reports, briefs, and sector scans. • Analyze RFPs, competitor landscapes, and emerging trends. • Support rapid research requests from the CEO. RFP Sourcing & Proposal Support • Source and track RFPs from global platforms. • Review RFPs and prepare concise summaries for leadership. • Maintain the RFP pipeline and BD tracker. • Support proposal development: background research, formatting, annex preparation. • Assist with capability statements, CVs, and proposal annexes. • Support coordination with the Proposal Writer and Consultant Networks. Business Development • Prepare pitch decks, presentations, and BD briefing materials. • Support BD email campaigns, LinkedIn content, and engagement monitoring. Quality Control & Knowledge Management • Ensure quality, clarity, and consistency across CEO Office outputs. • Maintain templates, standardized documents, and knowledge repositories. • Support improvements to internal processes and documentation standards. Social Media & Website Support • Draft and refine content for LinkedIn, Instagram, and X. • Maintain content calendars and coordinate with leadership. • Monitor engagement metrics and prepare performance summaries. • Support website updates, job postings, and content refreshes. REQUIRED SKILLS & EXPERIENCES FOR COA • Bachelor’s degree in business, international development, communications, or related field • Strong analytical, writing, and synthesis skills • Experience in research, BD, proposal development, or executive support • Ability to prepare high-quality presentations, briefs, and reports • Proficiency in MS Office, SharePoint, and digital collaboration tools • Strong attention to detail and quality control • Ability to manage multiple priorities in a fast-paced environment • Exceptional English writing and editing abilities WHAT’S IN IT FOR YOU AS COA • Strategic Exposure: Work directly with the CEO and leadership on high-impact initiatives, gaining insight into organizational strategy, decision-making, and cross-functional alignment. • Advanced Communications Mastery: Strengthen your executive writing, synthesis, and presentation skills by producing CEO-level materials, strategic briefs, and high-visibility deliverables. • Professional Growth: Build expertise across research, business development, proposal strategy, operations, and executive support — positioning yourself for future leadership roles. • Meaningful Impact: Contribute to global development and humanitarian initiatives by shaping proposals, insights, and communications that influence real-world outcomes. • Cross-Functional Collaboration: Partner closely with operations, BD, consultants, proposal writers, and project teams, expanding your network and professional versatility. • Creative & Analytical Balance: Engage in work that blends research, writing, analysis, and strategic thinking — ideal for someone who enjoys both structure and creativity. • Visibility & Recognition: Your work will be seen, valued, and acknowledged by leadership, clients, and partners, with clear opportunities to showcase your strengths. • Flexible, Supportive Environment: Enjoy remote work, a collaborative culture, and a team that values initiative, clarity, and continuous improvement. How to apply Additional Information This is a Junior REMOTE role. Compensation range between - USD 200 - 300 Interested? Share your Cover Letter and CV with: Recruitment@altamontgroup.ca Application Process 1. Candidate shares tailored cover letter and updated CV 2. Interview 1 | Screening 3. Round 1 Application Form 4. Interview 2 | Alignment 5. Round 2 Application Form 6. Interview 3 | Shortlist 7. Interview 4 | Finalization 8. Assessment 9. Offer