Logistics & Admin Assistant (National Position)

Country: Uganda Organization: ZOA Closing date: 4 Sep 2026 Position: Logistics & Admin Assistant Reports to: Program Manager, Acholi Job location: Palabek, Lamwo Office Starting date: October 2026 Vacancy closing date: 4th September 2026 Duration position: 1 year renewable contract Working hours: Fulltime (40 hours per week) About ZOA We are here for people who have lost everything due to armed conflict or natural disaster. ZOA, as an international NGO, supports people who have lost everything due to armed conflict or natural disaster. Together, we can come to their aid in emergencies and remain faithful to communities as they recover – providing new opportunities for them to help themselves again. The work of ZOA is coordinated from the Netherlands. We are active in multiple countries in Africa, South America, the Middle East Region, and Asia. We work with approximately 900 employees worldwide and with (local) partners. We invite you to join our team of committed colleagues. Our work in Uganda In Uganda, ZOA has offices in Kampala, West Nile (Arua), Acholi (Gulu), and Karamoja (Amudat). ZOA Uganda works both in relief and recovery on the themes of food security & livelihoods, primary/accelerated/vocational education, and conflict management with a special focus on land security. ZOA Uganda is looking for a Logistics & Admin Assistant to be based in Palabek Office. Your challenge The Logistics & Admin Assistant provides day-to-day logistics and administrative support to the ZOA Uganda Acholi Programme, ensuring that programme teams have timely, compliant and well-coordinated access to the goods, services, transport, stores, assets and basic IT support required for effective project implementation. The position supports the Programme Manager Acholi and works in close coordination with the Logistics Coordinator in Kampala to ensure that logistics systems are applied consistently in line with ZOA policies, donor requirements and internal control standards. The role has a strong operational focus on supporting field implementation and other programme activities in Acholi-Palabek Lamwo related locations. In line with logistics and administration roles across ZOA country offices, the post holder contributes to efficient supply chain management, transparent procurement processes, safe and cost-effective fleet coordination, proper stores and asset control, and reliable basic IT support for staff and office operations. Your main tasks and responsibilities Procurement • Supports in the procurement, reception and storage of purchased goods and services for programme activities in accordance with ZOA procurement guidelines. • Keep accurate and transparent records of all logistic or procurement transactions in ZOA Manager • Responsible for keeping an updated procurement tracker of goods and services ensuring sharing of information including supplier databases, completeness of documentation and correct approvals obtained for acquisition, purchase, contract management and tender procedures in accordance with the ZOA Procurement Guidelines. • Responsible for the safeguarding of all ZOA assets and maintaining and updating assets register and submit quarterly assets list to Logistics Coordinator including asset owner, condition of assets, chargeable projects and any repairs or maintenance needs and ensuring all assets are tagged accordingly Vehicle/fleet management • Ensure monthly reporting on mileage, fuel consumption, as well as repair and maintenance costs. • Coordinate field transport, servicing vehicles & motorcycles and ensure that all are safe, road-worthy and have proper on-board documentation. • Follow up, receive and enter log-book information monthly and send reports to Kampala Coordination Office • Assisting Program Manager in ensuring vehicle maintenance is carried out according to schedule/required maintenance and repairs are done in time. • Responsible for ensuring timely renewal of motorcycles insurance • Coordination of transport for both staff and materials to respective field locations Stores and asset management • Keeping track of office consumables in all ZOA Acholi offices and ensuring their availability using stock cards • Organize storage of goods and assets at ZOA Acholi offices • Assists in safeguarding of all ZOA assets and maintaining and updating assets register and submit quarterly assets list to, including asset owner, chargeable project and any repairs or maintenance needs IT Support • Maintaining oversight of all ZOA Uganda Acholi internet subscriptions and ISPs, including tracking usage and setting limits as needed (in discussion with the MoO). • Focal point for ZOA Uganda Acholi-Karamoja for IT support (in coordination with ZOA Logistics Coordinator ,Kampala) • Ensuring IT assets are maintained and kept in good working condition at all times • Carrying out IT training (at least at introductory level) for ZOA Acholi staff, use of ZOA Manager, access to ZOA Quality Library and use of Office 365. • Other IT support activities as requested by the Programme Manager Acholi or Kampala team, and possibly in liaison with consultants and other external providers. Office Health & Safety and Security • Coordinate maintenance of Acholi-Karamoja offices and other assets, ensuring safety equipment is in place and well maintained • Responsible that offices are according to health & safety and security standards, in coordination with the Programme Manager. Accountability • Sensitize all stakeholders (beneficiaries, service providers, partners, government and other) on feedback and complaint mechanisms implemented by ZOA Uganda • Upon receipt of a complaint or feedback, ensure that it is correctly documented following correct reporting procedures • Understand ZOA’s code of conduct and safeguarding policies, ensure adherence to these policies and that project activities are implemented with a “Do No Harm” approach Your profile Identity • The candidate is expected to fully support the vision, mission and Christian values 0f ZOA (see https://www.zoa-international.com/corporate-identity) Knowledge and experience • Minimum of a Diploma in Procurement and Logistics, Administration or its equivalent. • Minimum working experience of 2 years in logistics and Administration, preferably for an (I)NGO • Proven skills in logistics and store management • A good understanding of managing a large pool of assets is preferred • Good understanding of issues relating to fraud and conflict of interest • Familiarity with IT and communication equipment • Good command of English Skills: • Excellent facilitation, communication skills and writing ability; • Innovative, creative and enthusiastic; • Provides regular feedback, acknowledges success and the need for improvement with Supervisees; • Result oriented and possession of learning power. • Organised and self-managing, with good planning skills • Good computer skills: Ms Excel and Ms Word; • Self-motivator, able to take initiatives with limited supervision; Attitude/behaviour: • High level of personal integrity; • Reliable person • Ability to work individually as well as in a team • Proactive and focussed • Flexibility and adaptability; • Interpersonal and cross-cultural sensitivity; • Able to work under pressures and meet deadlines; • Able to work in a sometimes fluid and innovative environment; • Commitment to ZOA’s mission, vision and values (see https://www.zoa-international.com/corporate-identity) Special conditions/circumstances The Logistics & Admin Assistant will be based in Acholi- Palabek Lamwo office. With visits to the sub office(s) within Acholi Program. The post holder may be required to drive ZOA vehicles at times. The role is 1.0 FTE (40 hrs/ week). Working hours are outlined in the ZOA Uganda Employee Handbook. Some flexibility on working hours may be required, e.g. for travel at weekends. Our offer • ZOA offers a challenging role in a dynamic context, and you will be part of an inspiring and motivated team. • We offer good benefits and remuneration which suits the NGO sector. Do you need more information? For more information about ZOA, please visit our website www.zoa-international.com. How to apply Interested and ready to apply? All interested and qualified candidates please apply directly via the application link https://cvselection.net/zoa-uganda/7932/, at the latest by 4th September 2026 CV’s of no more than 5 pages in length are appreciated. Please provide at least 3 references related to your previous employment listed in the application. References of previous positions held should not be older than five years. Only selected candidates will be contacted and invited to participate in the process of recruitment. ZOA operates with an equal opportunities policy and is committed to diversity in the workplace. Qualified women and men, people of all nationalities, and cultural backgrounds, and candidates with disabilities are welcome to apply. Please note that ZOA carries out background and reference checks (including COTER – Counter Terrorism check) for all candidates as part of the recruitment process. As ZOA participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a written questionnaire: the “Statement of Conduct”, which will be sent to past employers regarding misconduct (such as sexual exploitation, abuse or harassment). Please note that ZOA does not solicit for funds during any recruitment process. To report any unethical conduct, please use; report.uganda@zoa.ngo or report@zoa.ngo or Call: 080-020-0121 Tollfree.