Finance and Admin Assistant

Countries: Syrian Arab Republic, Türkiye Organization: Ektimisi Closing date: 31 Oct 2026 Finance & Admin Assistant (Full-Time) – Türkiye or Syria Ektimisi is a consulting firm specialised in third-party monitoring (TPM), evaluations, research, and capacity building. We work with NGOs in Iraq and Syria. Ektimisi is recruiting a full-time Finance & Admin Assistant to manage day-to-day finance operations, coordinate with the legal accountant, support HR administration and recruitment tasks, and ensure strong documentation and follow-up across the company. Finance Responsibilities • Follow up with the legal accountant on invoices, taxes, and required documentation; prepare and hand over invoice packages. • Follow up on client instalments and payments and maintain receivables tracking. • Review and approve invoices, ensuring accuracy and proper supporting documents. • Build, update, and maintain accurate project financial forecasts. • Follow up with banks, obtain bank statements, and ensure proper invoicing and transaction documentation. • Manage Ektimisi’s QuickBooks account and other financial systems. • Archive and maintain a structured system for invoices, contracts, and agreements. • Provide practical financial advice to support internal decision-making. • Create Manuals and SOPs Administration & HR Support Responsibilities • Prepare and manage agreements/contracts with experts/consultants, including follow-up on signatures and documentation. • Manage Ektimisi’s internal HR administration, including staff files and routine HR documentation. • Post job announcements, maintain recruitment trackers, and support candidate communications. • Conduct networking and outreach to identify and attract qualified candidates/experts. • Conduct interviews (supporting or leading, as assigned) and document interview notes/results. • Create and manage Google Forms (applications, HR forms, internal requests) and maintain organised records. • Create Manuals and SOPs • Procurement tasks • Support general administrative tasks related to operations and coordination, as needed. Required Profile • Highly independent, proactive, and detail-oriented. • Proven experience working with consultancies and/or private-sector (for-profit) companies. • Fluency in Arabic, with good English. • Fluency in Turkish is highly desirable. • Gaziantep-based candidates are highly preferred. How to apply How to Apply: Interested candidates should complete the application form and upload their CV through the link below: https://forms.gle/85oPLkkcowVP7JG49 Important to consider: CVs that do not meet these requirements will not be considered. • Your CV must not exceed three (3) pages and must clearly indicate your current location (country and city). • Please include at the top of your CV your expected monthly salary (USD) and your earliest availability/start date. • Please start your CV with your most recent finance/admin and HR support roles, including the dates, employer/organization, location, and your main responsibilities (especially relevant tasks such as accountant liaison, invoicing and follow-up, QuickBooks, bank follow-up, filing/archiving, HR administration, recruitment support, and contracts/agreements with experts). • Clearly indicate your QuickBooks experience and your language proficiency (Arabic, Turkish, English). If you do not speak the language, please do not include it.