Logistics Manager - Manila (Filipino Nationals Only)

Country: Philippines Organization: Acción contra el Hambre España Closing date: 20 Nov 2026 Duration : 6 months (with a possibility of an extension) Start date : 01-Nov-2026 You'll contribute to ending world hunger by ... • Ensuring coordination between Logistics and the other departments in the Mission, in order to provide the adequate level of support to Action Against Hunger operations in the Philippines. • Managing the Logistics department, monitoring its performance in all the processes related to Logistics and Security to ensure they are in line with the Headquarters and the Mission ́s Logistics Strategy, policies and guidelines. • Contributing to the development and implementation of the mission logistics strategy in coordination with the members of Coordination Team • Engaging and representing Action Against Hunger Philippines in consortium -led logistics strategies and participate in relevant logistics coordination platform Key activities in your role will include Objective 1: Coordinate logistics at the national level Internal coordination of the Logistics team in the mission: • Analyze and define logistics team members' role and responsibilities on regular basis based on the mission and project/program requirement resources between bases • Manage, monitor and follow-up of logistics, IT and security staff and functional management of base Logistics Officers • Lead the consolidation and monitoring of the Mission Procurement Plan • Manage and follow up to the logistics staff when deployed in the field to support emergency response • Ensure compliance and support to the standardization of logistics procedures and templates, particularly at Manila and field level • Lead and ensure the implementation of Action Against Hunger ́s logistics procedures (KitLog) and strategy across the operations, including application and promotion of the LINK system across the mission • Ensure procurement forecasting is conducted regularly with programme and support departments • Monitor compliance and escalate significant risks and deviations to senior management • Support the mission with partners and service providers as delegated by the senior management Drafting of Proposals and Reports to donors: • Lead and contribute technical, logistics and security related inputs to proposals and budgets in coordination with the Head of Departments • Ensure timely coordination between the Program, finance, HR and communication departments • Provide logistics information and supporting documentation required for donor reporting Supervision of the supply chain: • Lead and ensure implementation and monitoring of Action Against Hunger ́s Supply Chain Management Tools • Monitor and ensure compliance with Action Against Hunger and donors' logistics procedures • Monitor procurement lead times and identify bottlenecks affecting programme implementation • Implementation of the anti-fraud policy and its tools within the logistics department • Facilitate the preparation of tender plans and procurement schedules for major purchases • Ensure procurement activities are aligned with project implementation timelines Budgeting: • Contribute logistics budget forecasts and resource planning for projects and annual budgeting • Contribute to any budget/proposal to be submitted to donors • Review and validate the monthly logistics expenditure forecast across the mission in coordination with field offices and Head of Departments Reporting, analysis and information management: • Control and analyze the Mission ́s Logistics costs on a monthly basis • Consolidate, monitor and analyze Logistics Department's information submitted by the field offices and departments • Analyze and optimize equipment use, including forecasting, disposal and replacement of equipment in line with Action Against Hunger and donor policy and guidelines • Ensure the implementation of Action Against Hunger ́s Archiving Policy • Support audit processes and provide logistics documentation as required • Ensure that monthly reporting requirements to Headquarters is met by the Mission Communication Management: • Implement adequate and relevant communication systems • Analyze new requirements and the cost/efficiency of existing systems • Lead and implement Action Against Hunger ́s IT policy in the Mission, including troubleshooting and addressing IT related concerns in the mission in coordination and consultation with HQ Equipment/asset management: • Create and implement an equipment policy for the Mission • Manage equipment according to Action Against Hunger and donors’ guidelines • Ensure the correct and documented transfer of equipment on the completion of projects • Ensure adequacy and efficient management of equipment in the Mission • Lead ensuring accommodation/office/guest house contracts are drafted, reviewed, signed and renewed based on the needs in coordination with the line manager and finance department Fleet Management: • Ensure an efficient fleet planning and management in the Mission • Create and disseminate a vehicle use policy and monitor safety compliance • Monitor the maintenance and control of vehicles in accordance with Action Against Hunger ́s procedures, including renewal of Framework Agreement Objective 2: Contribute to the definition of the mission strategy • Contribute operational logistics analysis and recommendations to support the development of the Mission's strategy • Lead and support the implementation and dissemination of the Mission's Logistics Strategy • Lead, promote and contribute to the implementation of the carbon footprint reduction plan over the mission and ensure collection of data to measure our contribution to Co2 emissions and implementation of environmental policies • Lead the review, identify operational improvement opportunities on regular basis and propose corrective actions to the management Objective 3: Line-management of the Logistics team in Manila, and technical management of the Base Logisticians in the Bases • Ensure the cohesion and good communication within the department • Lead, develop and regularly monitor individual logistics staff objectives and action plans • Contribute to the implementation of Mission Training Plan, and monitor its implementation within the logistics department • Provide technical support to field logistics team through weekly meeting and regular field visits • Evaluate the performance of every team member, and contribute to the development their relevant skills Objective 4: Support humanitarian activities of Action Against Hunger • Lead and ensure systems and process are in place for emergency response in the Philippines • Build logistics staff capacity and maintain emergency response deployment ready at any time • Be available to be deployed in the field for new emergencies as requested by the line manager • Lead the development, monitoring and periodic renewal of Framework Agreements for frequently purchased goods and services • Ensure Framework Agreements are strategically established to reduce procurement lead times and support emergency response capacity • Monitor Framework Agreement utilization and supplier performance • Monitor supplier performance against agreed service levels and contractual obligations • Conduct periodic market assessments to identify qualified suppliers and procurement risks • Support the development of sourcing strategies for key categories of expenditure • Assess supplier capacity, financial stability and operational risks • Ensure adequate supplier diversification to mitigate operational and emergency response risks Objective 5: Operational support to the Mission ́s security management • Lead and analyze the safety and security context in operational areas in coordination with the assigned Security Officer, Heads of Base and Country Director • Advise the Country Director on matters related to safety and security management • Contribute to monitor the compliance of all staff with the Mission ́s security regulations • Lead and ensure local standard operation procedures are developed and updated according to the timeline established at the mission and HQ level in coordination with the assigned Security Officer, Head of Base and Country Director • Ensure physical status and availability of contingency measures and equipment (e.g. hibernation boxes, back-up vehicles), as needed • Coordinate and ensure regular updating of Business Continuity Plans of the mission, including bases in coordination with line manager and head of departments • Support Risk Assessment and Management in the mission Do you meet the profile required criteria? • University Degree • Experience of logistics management with an INGO in the Philippines • Knowledge of donor guidelines and procedures • Ability to work strategically • Understanding of safety and security context in the Philippines • Good analytical skills • At least 3 years previous hand on logistic management experience in emergency response and development programs with a NGO in the Philippines • At least 3 years of experience in safety and security management • Experience working with and supporting people remotely • Experience overseeing IT services, communications systems and IT support functions is desirable • English is a must • MS Office very strong command • Advanced level of Excel • Valuable prior experience in issues related to the promotion of gender equality or personal commitment to gender equality Our remuneration package: • Compensation: based on Action Against Hunger grid • Benefits: health insurance, accident and life insurance, leave entitlement, government-mandated benefits • Fixed-term Employment Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us. How to apply Interested candidates meeting the requirements should apply to the link provided below on or before 20 November 2026. https://employ.acf-e.org/index.php/positions/view/12473 Only shortlisted candidates will be contacted for an interview by the HR Department. Note. - Given the urgency of this position, the vacancy may close on or before the deadline. Action Against Hunger provides equal opportunities to candidates regardless of their origin, nationality, race, gender, regional and sexual orientation. This vision aims to integrate equal treatment and opportunities among females and men in all HR processes and policies within the organization.