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REQUEST FOR EXPRESSIONS OF INTERESTOrganisation of Eastern Caribbean States OECS Data for Decision Making (DDM) ProjectGrant No.: IDA – E0360Assignment Title: Consultancy Services to Implement Communications Plan for the OECS Regional Data Governance Council (RDGC) and the Data for Decision Making (DDM) ProjectReference No.: LC-OECS COMMISSION-548795-CS-INDVThe Organisation of Eastern Caribbean States (OECS) Commission has received funding from the World Bank toward the cost of the OECS Data for Decision Making (DDM) Project and intends to apply part of the proceeds for Consultancy Services to Implement Communications Plan for the OECS Regional Data Governance Council (RDGC) and the Data for Decision Making (DDM) Project.The objective of the consultancy is to develop and implement a fully expressed Public Relations and Communications Campaign aimed at supporting the use of data produced by national statistical offices. This is to enhance the visibility, accessibility and use of data produced under the DDM Project for country-level and regional analytics, by strengthening data dissemination, stimulating demand for data, and promoting its use in decision-making. This is intended to create a reinforcing cycle in which increased data use drives greater demand for data, encouraging sustained data production and further use.The assignment is expected to be undertaken over a period of six (6) month period.The OECSC now invites eligible Individual Consultants (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The minimum required qualifications and experience are listed in section 8 of the Terms of Reference (TOR) below. The details of the services required are available in the TOR which is available on the official website: www.oecs.org.The attention of interested Consultants is drawn to Section III, paragraphs, 3.13, 3.15, and 3.16 of the World Bank’s Procurement Regulations for IPF Borrowers, Seventh Edition, September 2025 (‘Procurement Regulations’), setting forth the World Bank’s policy on conflict of interest.Individual Consultants wishing to signify their interest in undertaking the prescribed services are to submit an Expression of Interest (EOI) providing information demonstrating that they have the required qualifications and relevant experience to perform the services (Curriculum Vitae, description of similar assignments, etc).Expressions of Interest can be submitted via email.For more information or to submit Expressions of Interest, please contact:Tameeka Jn Baptiste Junior Procurement OfficerOECS Commission Morne Fortuné P.O. Box 1383Castries Saint Lucia Telephone: 758-455-6408Email: procurementbids@oecs.intCopied to:Ms. Sherma Beroo, sherma.beroo@oecs.intMs. Jenna Flavien, jenna.flavien@oecs.intAn Individual Consultant will be selected in accordance with the World Bank’s Procurement Regulations for IPF Borrowers, Seventh Edition, September 2025.Expressions of Interest will be evaluated and the Individual Consultant with the most relevant experience and qualifications will be selected and requested to submit a proposal which will be the basis for negotiations leading to a contract.An electronic copy of Expressions of Interest are to reach the OECS Commission by November 10, 2026 addressed to:Ms. Tameeka Jn Baptiste, Junior Procurement Officer At the following email address:procurementbids@oecs.int copied to sherma.beroo@oecs.intMs. Jenna Flavien, jenna.flavien@oecs.intThe email submissions should include the name and address of the Consultant and shall be clearly marked in the subject line as “Consultancy Services to Implement Communications Plan for the OECS Regional Data Governance Council (RDGC) and the Data for Decision Making (DDM) Project”.The Terms of Reference for this consultancy and EOI template are provided below.OECS DATA FOR DECISION MAKING (DDM) PROJECTConsultancy Services to Implement Communications Plan for the OECS Regional Data Governance Council (RDGC) and the Data for Decision Making (DDM) Project• About the OECSThe Organisation of Eastern Caribbean States (OECS) is an International Inter-governmental Organisation dedicated to regional integration in the Eastern Caribbean. Its vision for 2020-2024 is "A better quality of life for the people of the OECS". Its mission is: "To drive and support sustainable development through regional integration, collective action and development cooperation". The OECS came into being on June 18th, 1981, when seven Eastern Caribbean countries signed a treaty agreeing to cooperate and promote unity and solidarity among the Members. The Treaty became known as the Treaty of Basseterre, named in honour of the capital city of St. Kitts and Nevis where it was signed.• PROJECT BACKGORUNDThe Organisation of Eastern Caribbean States is implementing a regional statistical capacity building project, financed by the World Bank Group, with Grenada, Saint Lucia, and Saint Vincent and the Grenadines (Participating Countries). The OECS Data for Decision Making (DDM) Project (called “Project” going forward) comprises five components that will be implemented over a five-year period. At the national level, Component 1 and Component 2 of the Project will strengthen national statistical systems through (i) statistical modernisation and capacity building, and (ii) data production, analysis, and dissemination, with a focus on the population and housing census, living conditions surveys, labour market surveys, and agricultural census. At the regional level, Component 3 of the Project will support the OECS Commission’s mandate for regional integration and the strengthening of the regional statistical system. Component 4 will support project implementation, and Component 5 will provide a contingency option for immediate surge funding in the event of a national emergency. The OECS Commission will be responsible for the implementation of Component 3. The Project aims to improve the capacity of participating countries to produce and publicly disseminate statistical data for country and regional level analytics, which will enable greater data-driven decision making at both the national and regional levels.For additional information, see the Project Appraisal Document (Report No: PAD4314) (http://documents.worldbank.org/curated/en/520151651261033077/Grenada-Saint-Lucia-Saint-Vincent-and-the-Grenadines-Organization-of-Eastern-Caribbean-States-Commission-OECS-Data-for-Decision-Making-Project) and Financing Agreement (http://documents.worldbank.org/curated/en/099540006172231884/P174986080af360d20a39f013f5cdf84a18).• GOALS AND OBJECTIVES3.1 GoalTo support the Data for Decision Making (DDM) and Regional Data Governance Council (RDGC) in the rollout of a suite of marketing, communications and event planning activities for initiatives being pursued in relation to the DDM project and RDGC. This consultancy will lead the Implementation of the RDGC Communications Strategy to increase visibility, stakeholder engagement, trust in official statistics, and uptake of RDGC outputs across OECS Member States and development partners Specifically, the Communication Specialist will support the visibility and dissemination of key DDM Project outputs, including guidance notes and regional thematic reports. The consultant will also assist the participating DDM countries in developing and implementing dissemination plans to promote the reach and use of surveys conducted under the Project. A comprehensive list of the expected outputs is provided in Annex 1.In addition, the consultant will be responsible for designing and implementing a beneficiary satisfaction survey covering the outputs disseminated under the Project, particularly those resulting from the Population and Housing Census data collected under the Project, as well as analysing the findings to assess the effectiveness of dissemination efforts and inform strategies for enhancing the visibility, reach and impact of the Project’s output3.2 ObjectiveThe objective of the consultancy is to develop and implement a fully expressed Public Relations and Communications Campaign aimed at supporting the use of data produced by national statistical offices. This is to enhance the visibility, accessibility and use of data produced under the DDM Project for country-level and regional analytics, by strengthening data dissemination, stimulating demand for data, and promoting its use in decision-making. This is intended to create a reinforcing cycle in which increased data use drives greater demand for data, encouraging sustained data production and further use.• SOPE OF WORK• General ActivityThe consultant will work closely with the OECS Communications Unit, relevant technical units and subject-matter specialists within the Commission, as well as designated staff of the Central Statistical Offices (CSOs) in the direct beneficiary countries, to develop and implement a coordinated communications campaign. The campaign will include targeted activities to enhance visibility, accessibility and use of the data and other outputs generated through the Project.• Specific Activities• Support the development and implementation of country-level dissemination plans. Work with the Central Statistical Offices (CSOs) and relevant stakeholders in the participating DDM countries to develop and implement dissemination plans for key statistical operations and outputs, including the Saint Lucia Household Budget Survey (SLHBS), Agricultural Census, Labour Force Surveys, Population and Housing Census, and national thematic reports produced under the Project.• Support the launch and promotion of national statistical outputs. Assist participating countries in planning and executing launch events and related communication activities for surveys and the publication of national thematic reports, ensuring that findings are effectively communicated to policymakers, development partners, the media and the wider public.• Develop and implement a regional communications strategy. Design and coordinate a regional communications strategy to enhance the visibility, accessibility and use of outputs produced under the regional component of the DDM Project, including the OECS Microdata Catalog, guidance notes and regional thematic reports.• Develop engaging, multi-format communications materials. Produce and coordinate the development of audience-appropriate communications materials to promote both regional and national DDM outputs. These should include infographics tailored to different social media platforms, short videos, audio recordings, graphics, key messages, media content and other audiovisual products that highlight the value and practical applications of the statistical outputs. Particular attention should be given to communicating the purpose and value of the OECS Microdata Catalogue, the guidance notes, and the national and regional thematic reports.• Design and implement a beneficiary satisfaction survey to document satisfaction of the audience of analytical reports that draw on the data collected under the DDM Project and improve communications, dissemination and outreach. Develop the methodology and survey instrument, in coordination with the team from the Regional Project Implementation Unit (PIU) of the OECS DDM Project, administer the survey in collaboration with country-level PIUs as relevant, and support the analysis and interpretation of findings to assess stakeholder and beneficiary awareness of, access to, and satisfaction with the outputs disseminated under the DDM Project, covering both national and regional outputs. Use the findings to inform recommendations for improving communication, dissemination and outreach. Information on beneficiary satisfaction with the analytical reports resulting from the Population and Housing Census data collected under the Project will be used to monitor progress of the DDM Project towards its Project Development Objectives in the project’s Results Framework.• Deliver regional capacity-building in statistical communications. Organise and facilitate one (1) regional training programme on communications, advocacy and media relations within national statistical systems. The training should target relevant CSO and OECSC personnel and include at least one staff member from each of two relevant line agencies, with the aim of strengthening institutional capacity to communicate statistical findings effectively, promote national and regional statistical outputs, and encourage evidence-informed decision-making.• Monitor and report on communications and dissemination activities. Establish appropriate indicators and reporting mechanisms to track the reach, engagement and effectiveness of communications activities relating to both national and regional DDM outputs. Prepare a summary of results and recommendations to inform future communications initiatives and strengthen awareness, demand for and use of the statistical products generated under the Project.• DELIVERABLE SCHEDULENo. | Deliverable | Key outputs / activities | Timeline1 | Inception Report and Communications Work Plan | Inception report outlining the approach, methodology, stakeholder engagement plan, work schedule, and proposed indicators for monitoring communications and dissemination activities. | January 20272 | Regional Communications Strategy | A strategy and implementation plan covering the visibility and dissemination of DDM regional outputs, including the OECS Microdata Catalogue, guidance notes and regional thematic reports, alongside national statistical outputs, including national thematic reports. Identify target audiences, key messages, communication channels, and monitoring indicators. | January 20273 | Country-level Dissemination Plans | Support participating countries in preparing or refining dissemination plans for the Saint Lucia Household Budget Survey (SLHBS), Agricultural Census, Labour Force Surveys, Population and Housing Census, and national thematic reports. | February 20274 | Beneficiary Satisfaction Survey Report 1 | Design and administer a beneficiary satisfaction survey covering disseminated national and regional DDM outputs with a strong emphasis on the analytical reports using the Population and Housing Census data collected under the Project. Analyse the findings and provide recommendations to improve communications, dissemination and outreach. | March 20275 | Communications and Promotional Materials | Develop a suite of communication products, including platform-specific infographics, social media content, short videos, audio recordings, graphics and other audiovisual materials promoting national and regional DDM outputs. | April 20276 | Survey Promotion and Dissemination Support | Provide technical communications support to participating countries for the promotion of relevant ongoing surveys and the publication of national thematic reports, subject to the availability and readiness of outputs. | May 20277 | Regional Output Dissemination Campaign | Implement the regional communications campaign to promote the OECS Microdata Catalogue, guidance notes and regional thematic reports. Activities should encourage awareness, access to and use of these outputs among policymakers, researchers, development partners, the media and the wider public. | February–May 20278 | Regional Training on Statistical Communications | Deliver one regional training programme on communications, advocacy and media relations within national statistical systems, targeting relevant CSO staff and at least one staff member from each of two-line agencies. Submit training materials, attendance records and a brief training report. | April 20279 | Repeat Beneficiary Satisfaction Survey | Repeat the beneficiary satisfaction survey to capture project outputs that were released after the first assessment. | May 202710 | Communications Monitoring and Final Report | Report on communications activities undertaken, output produced, audience reach and engagement, stakeholder feedback, lessons learned and recommendations for sustaining visibility and promoting continued use of DDM outputs. | May 2027• REQUIRED QUALIFICATIONS• Bachelor’s degree in communications, journalism, marketing, or relevant disciplines.• Minimum of five (5) years’ experience in developing, designing, production and publishing/disseminating/airing of communication.• At least three (3) years’ experience working with and managing multiple suppliers, producers and vendors producing a variety of communications material for awareness and visibility.• A minimum of three (3) years’ experience analyzing and synthesizing information for drawing conclusions regarding themes under consideration for development of a broadcast message.• At least five (5) years’ experience producing multi-channel campaigns/digital content, and stakeholder engagement.• At least two (2) years’ experience working with governments agencies such as NSOs.• Proven ability to translate technical/statistical content into accessible formats for diverse audiences.• At least two (2) years’ experience in Statistical Advocacy or Data Dissemination process and policies, the OECS Commission and the World Bank project policies.• Excellent communication and writing skills in English.• At least five (5) years using digital communications tools such as content management systems, social media management, email marketing (e.g., Mailchimp), graphics tools (Canva/Adobe), and basic video editing.• DURATIONThe assignment is expected to be undertaken over a six (6) month period.• PAYMENT SCHEDULENo. | Deliverable | Key outputs / activities | Timeline | Payment (%)1 | Inception Report and Communications Work Plan | Inception report outlining the approach, methodology, stakeholder engagement plan, work schedule, and proposed indicators for monitoring communications and dissemination activities. | January 2027 | 10%2 | Regional Communications Strategy | A strategy and implementation plan covering the visibility and dissemination of DDM regional outputs, including the OECS Microdata Catalogue, guidance notes and regional thematic reports, alongside national statistical outputs, including national thematic reports. Identify target audiences, key messages, communication channels, and monitoring indicators. | January 2027 | 10%3 | Country-level Dissemination Plans | Support participating countries in preparing or refining dissemination plans for the Saint Lucia Household Budget Survey (SLHBS), Agricultural Census, Labour Force Surveys, Population and Housing Census, and national thematic reports. | February 2027 | 20%4 | Beneficiary Satisfaction Survey Report 1 | Design and administer a beneficiary satisfaction survey covering disseminated national and regional DDM outputs with a strong emphasis on the analytical reports using the Population and Housing Census data collected under the Project. Analyse the findings and provide recommendations to improve communications, dissemination and outreach. | March 2027 | 10%5 | Communications and Promotional Materials | Develop a suite of communication products, including platform-specific infographics, social media content, short videos, audio recordings, graphics and other audiovisual materials promoting national and regional DDM outputs. | April 2027 | 5%6 | Survey Promotion and Dissemination Support | Provide technical communications support to participating countries for the promotion of relevant ongoing surveys and the publication of national thematic reports, subject to the availability and readiness of outputs. | May 2027 | 5%7 | Regional Output Dissemination Campaign | Implement the regional communications campaign to promote the OECS Microdata Catalogue, guidance notes and regional thematic reports. Activities should encourage awareness, access to and use of these outputs among policymakers, researchers, development partners, the media and the wider public. | February–May 2027 | 15%8 | Regional Training on Statistical Communications | Deliver one regional training programme on communications, advocacy and media relations within national statistical systems, targeting relevant CSO staff and at least one staff member from each of two line agencies. Submit training materials, attendance records and a brief training report. | April 2027 | 10%9 | Repeat Beneficiary Satisfaction Survey | Repeat the beneficiary satisfaction survey to capture project outputs that were released after the first assessment. | May 2027 | 5%10 | Communications Monitoring and Final Report | Report on communications activities undertaken, outputs produced, audience reach and engagement, stakeholder feedback, lessons learned and recommendations for sustaining visibility and promoting continued use of DDM outputs. | May 2027 | 10%• REPORTING REQUIREMENTS / PROCEDURESThe Consultant shall report to the Project Manager of the OECS Data for Decision Making Project, the Head of the Communications Unit and the technical staff responsible for the OECS Micro Data Catalog• ENVIRONMENTAL AND SOCIAL SAFEGUARDSDuring implementation, the consultant will follow The World Bank Code of Conduct for engaging in activities such as workshops, consultations (https://documents.worldbank.org/en/publication/documents-reports/documentdetail/147281468337279671). The consultant will share the information to access the OECS Commission’s grievance mechanism. In the case where activities will result in any replacement of electronic equipment, all disposal of electronic waste will follow e-waste procedures consistent with national regulations and the Environmental and Social Management Framework (ESMF) for the OECS Data for Decision-Making Project (https://www.oecs.int/en/our-work/knowledge/library/projects/oecs-data-for-decision-making/esmf-oecs-data-for-decision-making-project-p174986ANNEX 1List of OutputsOECS Commission | Saint Lucia | Grenada | Saint Vincent and the GrenadinesOECS Micro Data Catalog | Reports for the following | Reports for the following | Reports for the followingThematic Reports | Population and Housing Census | Population and Housing Census | Population and Housing CensusEducation | SLC/HBS | SLC/HBS | SLC/HBSMigration | Census of Agriculture and Fisheries | Census of Agriculture and Fisheries | Census of Agriculture and FisheriesYouth | Labour Force Surveys | Labour Force Surveys | Labour Force SurveysElderlyGenderGuidance Notes
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