Assistants

Company Description The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting. The OECD is launching a Group Recruitment to establish a pool of qualified candidates. Successful candidates will be cleared and placed in a candidate database (Group A) with a validity period of 24 months. During this time, they may be considered and selected for similar roles across the Organisation as staffing needs arise. This Group Recruitment aims to build a pool of motivated Assistants at the GA 3 and GA 4 grade who can provide high-quality administrative and operational support in the specialisation areas of Executive Assistance and Administrative Assistance. Selected candidates will contribute to the success of the OECD’s work. Responsibilities may vary according to the assigned Directorate. To learn more about the recruitment process, please see the “Selection Process” section below or refer to the Q&A. Job Description Main Responsibilities Administrative and Operational Support • Provide high-quality administrative, coordination and operational support to managers and teams. • Draft, edit and format correspondence, reports, presentations and other business documents. • Manage information, records and documentation, ensuring accuracy, confidentiality and compliance with organisational procedures. • Use office productivity and digital collaboration tools effectively to support team objectives. Planning and Organisation • Support the planning and coordination of meetings and prepare agendas, organise logistics and ensure timely follow-up on actions and deliverables. • Monitor priorities and activities and manage multiple tasks simultaneously in a fast-paced environment. • Contribute to process improvements and the efficient functioning of the assigned team or Directorate. Stakeholder Relations and Communication • Build and maintain effective working relationships with internal and external stakeholders. • Facilitate communication and information flow across teams and organisational levels. • Provide responsive and client-focused support, handling enquiries professionally and efficiently. Resource and Logistical Support • Coordinate travel arrangements and related logistical requirements, as needed. • Assist with contract administration, procurement-related activities and budget monitoring, in accordance with OECD policies and procedures. Professionalism and Discretion • Exercise sound judgement, discretion and professionalism when handling sensitive or confidential information. • Demonstrate a proactive, solution-oriented approach and the ability to work independently in a multicultural and collaborative environment. The areas of specialisation: • Executive assistance – Supporting senior leaders through calendar management, executive correspondence, stakeholder liaison, travel coordination and executive office operations. • Administrative assistance– Supporting team operations and organisational activities through administrative coordination, records management, financial support, and/or the communication and delivery of meetings, missions, conferences and events. Qualifications Ideal Candidate Profile Academic Background • A good secondary level of education, preferably in studies related to administration. • Training in office management or as a secretary/assistant would be an advantage. Professional Background • At least one year of relevant experience providing administrative, operational or executive support, including document preparation, correspondence, records management and routine follow-up. • Experience supporting meetings, missions, travel arrangements, events or other logistical activities. • Experience working with colleagues, managers and various stakeholders in a responsive, professional and service-oriented manner. • Experience working in an international or multicultural environment would be desirable. Technical skills • Strong drafting, editing, formatting and document production skills. • Strong organisational skills, with strong attention to detail and the ability to manage priorities, deadlines and follow-up actions. • Good coordination skills for meetings, missions, events, travel arrangements and related logistics. • Strong interpersonal and communication skills. • Ability to manage records, databases and confidential information with discretion and sound judgement. • Familiarity with administrative, financial, procurement, travel, meeting or event-support processes. • Problem-solving skills and willingness to learn organisational systems and new procedures. Tools • Excellent knowledge and experience in the use of Microsoft 365 applications, including Microsoft Outlook, Word, Excel, PowerPoint, Teams. • Demonstrated AI literacy, including the effective and responsible use of AI-powered tools such as Copilot, and the ability to quickly learn and adapt to new technologies and software applications. Core Competencies • OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1). • To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies. Languages • Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level. • For certain positions, knowledge of other languages would be an asset. Additional Information Closing Date • This vacancy should be filled as soon as possible, and applications should reach us no later than midnight 18 November 2026 (Paris time). Contract Duration • The appointment type (i.e. open-ended or fixed term) will be determined based on the needs of the Directorate and will be confirmed when an offer of employment is made to the selected candidate. What the OECD offers • Based on the clearance grade, the monthly salary will start at EUR 3,878.08 (GA3) or EUR 4,502.33 (GA4), plus allowances based on eligibility, exempt of French income tax. Click here to visit our Salary and Allowances Calculator. • Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025, all Official appointments will be made under the OECD’s new contractual modalities. • Click here to learn more about what we offer and why the OECD is a great place to work. • Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life. • The grade of the clearance will be decided based on a comprehensive assessment of the candidate’s qualifications, professional experience, and performance during the various stages of the selection process. Selection Process For retained candidates, the selection process may include: • Aptitude test Candidates who pass the initial screening may be invited to complete an aptitude test. The test will include activities designed to evaluate cognitive abilities such as reading comprehension, written proficiency and transferable skills required for the Assistant role. Please refer to the aptitude test guidelines to help you prepare. • Video interview Candidates who are successful at the screening stage may be invited to complete a video interview to assess their overall suitability for an Assistant role at the OECD. • Panel interview The panel interview will follow a Competency Based Interview format, assessing both the OECD Core Competencies as well as technical skills relevant for the role. • Candidate database (Group A) Following panel interview, successful candidates will be cleared and placed in a candidate database (Group A) for 24 months, where candidates may be considered upon Organisational needs. Further Directorate-level interviews will follow to assess candidates against specific needs. Applications are reviewed on a continuous basis, and candidates are encouraged to apply before the closing date. We highly encourage candidates to monitor their inbox, including spam and junk folders, for updates regarding the application status. This recruitment process is intended to create a pool to meet potential staffing needs across the OECD, in accordance with the Organisation’s Staff Regulations, Rules and Instructions, and is therefore, open only to nationals of OECD Member countries. Directorates, Programmes, hosted entities and affiliated bodies benefiting from specific arrangements allowing the appointment of nationals of non-Member countries may recruit through separate channels or requisitions. The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities. The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.