Event Management Services for the Bayt Al-Hikma International Conference on Education, Work and Active Citizenship

International Labour Organization

Published

29 Oct 2026

Country: IraqOrganization: International Labour OrganizationClosing date: 2 Nov 2026Event Management Services for the Bayt Al-Hikma International Conference on Education, Work and Active Citizenship in Baghdad10 to 11 November 2026 (TBC)1Background andContext:Bayt Al-Hikma, a public research institution in Baghdad, is holding the Twelfth Scientific and Fourth International Conference of its Department of Social Studies, entitled "Education, Work and Building Active Citizenship: Current Challenges and Future Prospects". The conference is held under the patronage of the Prime Minister of Iraq, in cooperation with the International Labour Organization (ILO), the Supreme Judicial Council and Iraqi and Arab universities and research centres. It takes place at the Al-Mansour Melia Hotel in Baghdad on 10 and 11 November 2026. The languages of the conference are Arabic, English and French.The conference examines how education and work build active citizenship in Iraq and the Arab region. Its themes include the gap between education and the labour market, women’s education and work, the digital gap between education and work, equal opportunities in education and employment, and the legal framework of the right to work. Researchers from Iraq and more than 15 other countries will present papers accepted by the scientific committee of the conference.The ILO supports the conference under the EU-UN Joint Programme on Social Protection in Iraq, funded by the European Union, as part of its work with national institutions and academia on social security, employment and decent work. The ILO’s support covers the international travel and accommodation of up to ten researchers whose papers relate to the world of work, and the logistics of the opening day of the conference. The ILO seeks a qualified company to provide these services, as set out in these terms of reference.Objective/Purpose:The objective of the assignment is to deliver the logistical arrangements that the ILO supports for the conference, on time and to the standard of an international conference held under high-level patronage.Specific ObjectivesArrange the entry visas, airport transfers and accommodation of up to ten researchers travelling to Baghdad from outside Iraq, from 9 to 12 November 2026.(more details will be shared after awarding the contract)Provide the conference halls, catering, simultaneous Arabic-English interpretation and audio-visual equipment for up to 250 participants on 10 November 2026, and the main screen on 10 and 11 November 2026.Produce the conference materials, branded notebooks and pens, with the visibility of Bayt Al-Hikma, the ILO and the European Union as agreed with the ILO.The ILO’s support covers the halls, catering and interpretation on the opening day, 10 November 2026, the main screen on both conference days, and the travel and accommodation of the international researchers from 9 to 12 November 2026. Dates are indicative and may be adjusted by written agreement within the purchase order value and period. The purchase order runs from signature to 4 January 2027.Location:Baghdad. The conference is held at the Al-Mansour Melia Hotel, the venue chosen by Bayt Al-Hikma as organizer. The international researchers are accommodated at the same hotel, or at another hotel in Baghdad agreed in writing with the ILO. The hotels are booked only after ILO security clearance.Number of Participants:The conference expects up to 250 participants on 10 November 2026, indicatively as follows:Researchers presenting accepted research papers, from Iraq and other countries, including up to ten international researchers supported by the ILO.Representatives of government institutions, the Supreme Judicial Council, universities and research centres.Representatives of employers’ and workers’ organizations.Guests, including representatives of the European Union, the ILO and other international organizations.The international researchers are expected to travel to Baghdad from Cairo, Amman, Damascus, Tripoli, Port Sudan, Muscat and Guangzhou, or other cities according to the final selection. The ILO will confirm each traveller in writing, with nationality, city of departure and passport details, after the purchase order is issued. Participant numbers are indicative, and the ILO pays for the actual number of participants and services delivered.How to applyTo apply for the job, please click on the provided link and follow the instructions on the website. Make sure to read the job description carefully before submitting your application. You may be asked to create an account.UNGM Link: https://eur01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.ungm.org%2FPublic%2FNotice%2F320282&data=05%7C02%7Cal-hashamat%40ilo.org%7C0dacbc1314e6413d48c808df35a06dc5%7Cd49b07ca23024e7cb2cbe12127852850%7C0%7C0%7C639288636360612173%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=rtjee0olQqgcmE4gINsAaS4FSUwkPNHJThTUljCziEo%3D&reserved=0