Field HR Officer

Country: Syrian Arab Republic Organization: International Association for Relief and Development Closing date: 10 Nov 2026 Job Summary The HR Officer is responsible for keeping employee files accurate, up to date, and confidential, and for managing staff lists across the different contractor categories in coordination with the HR Coordinator. The role includes updating and archiving employee files on a daily basis, updating the leave schedule monthly, and following up on attendance and absence sheets. The HR Officer also arranges job interviews and tests, ensures that documents are submitted to the HR Department, and handles sensitive information in accordance with HR procedures. Location: Syria- Der ez-Zor- Ashara Duties and Responsibilities First: Employee Files and Records Management • Keep employee files accurate, up to date, and confidential at all times, in coordination with the HR Coordinator. • Maintain staff lists for all categories of contracted personnel (employees, service workers, volunteers, interns, and others), ensuring easy access to the required information. • Continuously enter and update employee data in HR systems and databases. • Update and archive employee files on a daily basis. • Ensure that the required employment documents (official documents, certificates, and personal documents) are complete and kept in employee files. Second: Contracts and Employment Movements • Prepare employment contracts and their annexes, and follow up on their signature and archiving in line with approved policies and procedures. • Track contract expiry dates and prepare renewal or termination procedures in a timely manner. • Follow up on the various procedures related to the appointment or termination of employees in accordance with approved regulations. Third: Attendance and Leave Management • Follow up on attendance and absence sheets, ensuring they are complete and accurate. • Update the leave record monthly and track employees’ leave balances. Fourth: Recruitment and Hiring • Participate in recruitment processes and in advertising vacant positions. • Conduct the initial screening of CVs and coordinate communication with candidates. • Arrange and manage job tests and interviews, and take part in conducting them. • Complete all hiring forms and documents for the successful candidate. • Close and properly archive recruitment processes. Fifth: Employee Relations • Follow up on employee complaints and inquiries, and provide the necessary support or refer them to the relevant parties in line with approved procedures. • Contribute to strengthening effective communication between employees and the HR Department. Sixth: Compliance and Audit • Contribute to internal and external audits related to HR files and procedures. • Ensure that all work and tasks are carried out in line with approved HR policies and procedures. • Handle sensitive information while maintaining the highest levels of confidentiality and privacy. Seventh: Other Duties • Carry out any other tasks within the scope of the role assigned by management or the direct supervisor. • Adhere to the organization’s Code of Conduct, Safeguarding Policy, and the Policy on Protection from Sexual Exploitation, Abuse, and Harassment (PSEAH), and report any complaint related to safeguarding or misconduct. Note: The responsibilities listed above are indicative only. The post holder may be assigned other responsibilities in the future depending on the organizational structure of the department. Qualifications and Experience • Education: A university degree or equivalent in Business Administration, Social Sciences, or a related field. • Experience: At least three years in the same field. Previous experience working in a non-governmental organization (NGO). Experience working with Microsoft Office applications (Word, Excel, PowerPoint, Outlook). • Languages: Arabic and English. Personal Skills and Competencies • Excellent negotiation and problem-solving skills. • Strict maintenance of confidentiality. • Strong attention to detail. • Ability to work independently and as part of a team. • Strong interpersonal and active listening skills; responsive, cooperative, and patient. • Ability to work under pressure. • Commitment to the organization’s policies and general work regulations Child Protection Policy ONSUR maintains a strict zero-tolerance policy toward all forms of child abuse and exploitation. The organization is fully committed to creating and maintaining a child-safe environment across all areas of its work. All employees are expected to uphold the highest standards of behavior to ensure the safety and well-being of children, and any breach of this policy will result in immediate disciplinary action. Anti-Discrimination, Harassment, and Abuse Policy ONSUR is an equal opportunity employer. We are committed to fostering a safe, inclusive, and respectful workplace for all. Discrimination, harassment, or abuse of any kind — whether based on race, ethnicity, religion, gender, age, disability, marital status, citizenship, or military status — is strictly prohibited and will not be tolerated. All staff are expected to promote a culture of respect and integrity. Participation in any form of abuse, harassment (verbal, physical, or sexual), intimidation, or exploitation — whether inside or outside the workplace — is a violation of ONSUR’s core values and policies. Diversity & Inclusion ONSUR is strongly committed to gender equality and encourages qualified female candidates to apply for this position. How to apply Interested candidates are invited to apply by filling out the Google Form linked below. Please provide your CV explaining your relevant experience for the role. ? [From Here ] Only shortlisted candidates will be contacted. ONSUR reserves the right to close the vacancy before the deadline if a suitable candidate is identified