Assistant for Administrative, Coordination and Translation Support

World Bank

Published

28 Oct 2026

Deadline

04 Nov 2026, 00:00 · closes in 6 days

Stage

Tender

Status

Open

Buyer

World Bank

Funder

World Bank

Project

P515715 · Advancing Preparation of Uzbekistan Health Sector Reform Program

Notice type

Request for Expression of Interest

Procurement method

Individual Consultant Selection

Reference

UZ-MEF-HEALTH-IC-08-CS-INDV

Buyer: World Bank — see their procurement performance.

Request for Expression of InterestTERMS OF REFERENCEIndividual Consultant – Assistant for Administrative, Coordinationand Translation SupportGFPP Preparation Grant No. E6710Project Name: Preparation Grant for the Health Sector Reform ProgramBid Reference: UZ-MEF-HEALTH-IC-08-CS-INDV1. BackgroundThe Ministry of Economy and Finance (MEF) of the Republic of Uzbekistan is implementing the Grant Facility for Program Preparation (GFPP) IDA GrantNo. E6710, financed by the World Bank, to support the preparation of the proposed Health Sector Reform Program.The objective of the Grant is to finance technical assistance, analytical work, institutional strengthening, and project preparation activities required for the design of the future World Bank-financed Health Sector Reform Program. The Grant supports the Government of Uzbekistan in preparing key technical, institutional, fiduciary, environmental and social, and implementation arrangements necessary for the proposed operation.The Project Implementation Unit (PIU), established under the Ministry of Economy and Finance, is responsible for overall implementation of the Grant, including procurement, financial management, contract administration, monitoring and evaluation, reporting, coordination with the World Bank, and overall fiduciary oversight.Implementation of the Grant requires close collaboration between the Ministry of Economy and Finance, the Ministry of Health, technical consultants, other government institutions, and the World Bank. A number of national and international consultants and consulting firms will be engaged to support technical studies, analytical activities, institutional strengthening, capacity building, and other project preparation activities.To strengthen the PIU's administrative and coordination capacity and facilitate effective implementation of activities financed under the Grant, the PIU intends to engage an experienced Assistant for Administrative, Coordination and Translation Support as an Individual Consultant.2. Description of GFPP Grant ActivitiesThe Grant finances technical assistance and project preparation activities required for the preparation of the proposed Health Sector Reform Program.Indicative activities financed under the Grant include, but are not limited to:Component 1. Technical Studies and Health Sector Reform Preparation• technical and analytical studies supporting health sector reforms;• development of methodologies and technical approaches for primary health care services;• preparation of policy recommendations for strengthening health financing and service delivery;• technical assistance related to provider payment mechanisms and the Guaranteed Benefits Package;• institutional and sector assessments;• feasibility and analytical studies required for preparation of the future Program.Component 2. Institutional Strengthening and Project Readiness• strengthening institutional capacity of participating agencies;• environmental and social assessments and implementation readiness;• strengthening monitoring and evaluation systems;• strengthening fiduciary systems, including procurement and financial management;• preparation of implementation arrangements for the proposed Program.Component 3. Capacity Building and Knowledge Exchange• organization of technical workshops;• international study visits;• overseas training programs;• knowledge exchange activities;• dissemination of international good practices relevant to health sector reforms.Implementation of these activities requires effective administrative coordination, timely communication, proper documentation, and organizational support among government agencies, consultants, consulting firms, and development partners.3. Implementation ArrangementsThe Grant will be implemented by the Ministry of Economy and Finance through the existing Project Implementation Unit (PIU), which is responsible for fiduciary management, procurement, financial management, contract administration, monitoring and evaluation, reporting, and coordination with the World Bank.The Ministry of Health will provide technical leadership and guidance for technical activities financed under the Grant. Various national and international consultants and consulting firms will be engaged to carry out analytical studies, technical assessments, institutional reviews, and capacity-building activities.The Assistant for Administrative, Coordination and Translation Support shall work under the overall supervision of the PIU Manager and shall provide administrative, organizational, coordination, communication, documentation, and translation support to the PIU in implementing activities financed under the Grant.The Consultant shall work closely with the PIU Manager, PIU specialists, representatives of the Ministry of Health, consultants engaged under the Grant, other government agencies, and the World Bank Task Team, as required.The Consultant shall support the timely organization and coordination of project activities, facilitate communication among relevant stakeholders, assist with project documentation and reporting, and provide translation and interpretation support when required.4. Objective of the AssignmentThe objective of the assignment is to provide professional administrative, organizational, coordination, communication, and translation support to the Project Implementation Unit under the Ministry of Economy and Finance in implementing activities financed under the GFPP IDA Grant No. E6710.The Consultant shall support the PIU Manager and PIU specialists in coordinating project activities, facilitate communication with consultants, the Ministry of Health and other stakeholders, assist in preparation and organization of project documentation and meetings, support monitoring of deadlines and deliverables, and provide translation and interpretation services.The Consultant shall provide day-to-day support throughout the implementation of Grant activities while ensuring effective communication, proper documentation, and timely follow-up of agreed actions.Upon request of the PIU Manager, the Consultant may also provide administrative, coordination, translation, and organizational support to other health sector projects implemented by the PIU, provided that such support does not adversely affect implementation of the GFPP Grant.5. Scope of ServicesThe Assistant for Administrative, Coordination and Translation Support shall work under the overall supervision of the PIU Manager and provide administrative, organizational, coordination, documentation, and translation support to the PIU throughout implementation of the GFPP IDA Grant No. E6710.The Consultant shall support preparation, implementation, monitoring, and coordination of Grant activities and contribute to effective communication among the Ministry of Economy and Finance, the Ministry of Health, consultants, other government institutions, and the World Bank.The Consultant shall perform, but not necessarily be limited to, the following tasks:A. Administrative and Organizational SupportThe Consultant shall:• provide day-to-day administrative and organizational support to the PIU and the PIU Manager;• maintain and organize project files, records, correspondence, and other project documentation;• assist in preparation, circulation, registration, filing, and archiving of official correspondence and project documents;• maintain schedules and calendars of project activities, meetings, consultations, missions, workshops, and other events;• monitor administrative deadlines and provide timely reminders to relevant parties;• assist in preparation and formatting of project documents, reports, presentations, letters, and other materials;• provide general administrative support to consultants and PIU specialists as requested;• maintain organized electronic and hard-copy records in accordance with PIU procedures.B. Coordination and CommunicationThe Consultant shall:• facilitate administrative and organizational communication between the PIU, Ministry of Health, consultants, government institutions, and other stakeholders;• assist in coordinating inputs and information requested from government institutions and consultants;• maintain regular communication with relevant focal points regarding project activities and agreed actions;• follow up on agreed actions and support timely completion of action points;• maintain records of key communications, decisions, and follow-up actions;• assist in scheduling meetings and coordinating availability of participants;• facilitate communication between international consultants and relevant government counterparts.C. Meetings, Workshops, Missions and EventsThe Consultant shall:• support organization of project meetings, workshops, consultations, validation seminars, missions, study visits, and other events;• assist in preparation and circulation of agendas, invitations, participant lists, presentations, and other meeting materials;• coordinate logistical arrangements for meetings, workshops, missions, and other project events;• assist with venue, participant, schedule, and other administrative arrangements;• prepare or assist in preparing minutes of meetings, action points, and follow-up notes;• maintain action-point matrices and follow up with responsible persons;• provide on-site administrative support during meetings, workshops, and other project events.D. Support to Consultants and PIU SpecialistsThe Consultant shall:• provide administrative and organizational assistance to national and international consultants engaged under the Grant;• assist consultants in obtaining relevant documents, information, and institutional contacts required for their assignments;• assist in coordinating consultations, interviews, meetings, field visits, and other activities required under consulting assignments;• support consultants with scheduling and communication with relevant government counterparts;• assist in coordinating submission and circulation of consultant deliverables;• maintain records of consultant submissions and related correspondence;• provide administrative support to PIU specialists in organizing project activities and preparing related documentation.E. Translation and Interpretation SupportThe Consultant shall:• translate project-related documents, correspondence, reports, presentations, meeting materials, and other documents between English, Russian, and Uzbek, as required;• provide written translation of administrative, technical, contractual, and project-related materials;• assist international consultants with translation of project-related communications and documentation;• review translated documents for accuracy, consistency, terminology, and formatting;• assist in preparation of bilingual and multilingual project documents and correspondence;• provide consecutive interpretation during meetings, consultations, workshops, missions, and discussions with international consultants and other stakeholders, when required;• ensure consistent use of project terminology across translated documents;• provide other translation and interpretation support required for implementation of Grant activities.F. Documentation, Monitoring and Reporting SupportThe Consultant shall:• support monitoring of administrative implementation progress of Grant activities;• maintain schedules and trackers for project activities, meetings, consultant deliverables, and agreed actions;• assist in preparation of monthly and other periodic administrative updates for the PIU Manager;• prepare administrative inputs to project progress reports and other project documentation;• maintain records of meetings, consultations, workshops, missions, and other Grant activities;• assist in preparation of briefing notes, presentations, reports, and other materials requested by the PIU Manager;• support compilation of information required for World Bank implementation support and project preparation activities.G. Support to and Project ActivitiesThe Consultant shall:• provide administrative and organizational support for meetings and discussions with the World Bank Task Team;• assist the PIU in preparation of meeting materials, presentations, agendas, and briefing documents for World Bank missions and meetings;• support coordination of logistical arrangements for World Bank implementation support missions and other official visits;• assist in responding to administrative and coordination requests received from the World Bank, as instructed by the PIU Manager;• support follow-up of agreed actions arising from meetings with the World Bank;• assist in preparation and organization of documentation required for project preparation and implementation activities.H. Other ResponsibilitiesThe Consultant shall:• undertake travel within Uzbekistan, when required, to support project activities;• provide administrative and organizational support during field visits, workshops, consultations, and other Grant activities;• provide translation and interpretation support during project-related events, when required;• support preparation of administrative sections of project documentation, reports, presentations, and correspondence;• provide administrative, coordination, and translation support, as requested by the PIU Manager, to other health sector projects implemented by the PIU, provided that such support does not adversely affect implementation of the GFPP IDA Grant No. E6710;• perform any other administrative, organizational, coordination, documentation, translation, and related duties reasonably assigned by the PIU Manager that are relevant to successful implementation of projects administered by the PIU.6. DeliverablesThe Assistant for Administrative, Coordination and Translation Support shall provide, at a minimum, the following deliverables throughout the implementation period of the Grant:• Organized and regularly updated project files, records, correspondence, and documentation.• Administrative inputs to work plans, schedules, activity plans, and implementation arrangements for Grant activities.• Meeting agendas, invitations, participant lists, minutes of meetings, action-point matrices, and follow-up notes.• Administrative and logistical arrangements for meetings, workshops, consultations, missions, validation seminars, study visits, and other project activities.• Translation of project-related documents, correspondence, presentations, reports, and other materials between English, Russian, and Uzbek, as required.• Interpretation support during meetings, consultations, workshops, missions, and other project-related activities, as required.• Updated trackers for project activities, consultant deliverables, deadlines, meetings, and agreed actions.• Administrative inputs to monthly, quarterly, semi-annual, and annual project progress reports and other reports requested by the PIU Manager.• Administrative and coordination support materials prepared for meetings with the Ministry of Health, the World Bank, consultants, and other stakeholders.• Other administrative, coordination, translation, organizational, and documentation outputs requested by the PIU Manager within the scope of the assignment.All deliverables shall be prepared in a form and substance satisfactory to the PIU Manager and, where applicable, acceptable to the World Bank.7. QualificationsEducationThe Consultant shall possess:• a Bachelor's degree or higher in Management, Public Administration, Economics, International Relations, Business Administration, or another relevant discipline.Professional ExperienceThe Consultant shall have:• at least three (3) years of progressively responsible professional experience in administrative, coordination, project support, organizational, or similar positions;• experience in administrative and organizational support to government institutions, development projects, international organizations, or donor-funded programs;• experience working in projects financed or supported by international financial institutions (IFIs); experience with World Bank-financed projects is highly desirable;• experience in organization of meetings, workshops, consultations, training activities, missions, study visits, or similar project events;• experience in preparation, editing, formatting, and management of official correspondence, reports, presentations, meeting materials, and other project documentation;• demonstrated experience in translation of administrative, technical, and project-related documents will be considered an advantage.CompetenciesThe Consultant shall demonstrate:• strong organizational, coordination, facilitation, and communication skills;• excellent written communication and document preparation skills;• ability to translate and edit documents accurately and consistently;• ability to provide consecutive interpretation during meetings and discussions;• ability to manage multiple assignments simultaneously while meeting deadlines;• strong attention to detail and accuracy;• ability to work effectively with government institutions, international consultants, international organizations, and other stakeholders;• high standards of integrity, professionalism, confidentiality, and ethical conduct;• proficiency in Microsoft Office applications;• ability to effectively utilize digital collaboration and document management tools;• ability to work independently and as part of a multidisciplinary team.LanguagesThe Consultant shall possess:• fluency in written and spoken Uzbek and Russian;• good working knowledge of English, both written and spoken, sufficient for communication with international consultants and for reading, preparing, translating, and interpreting project-related documents and communications.8. Duration of the AssignmentThe Consultant shall be engaged as an Individual Consultant for the implementation period of the GFPP IDA Grant No. E6710 until June 30. 2027.The Consultant shall perform the assignment on a full-time, time-based basis.The Consultant shall be physically present at the PIU office in Tashkent, Uzbekistan, on a daily basis during regular working hours established by the PIU.The Consultant may be required to travel within Uzbekistan as necessary for meetings, workshops, consultations, missions, field visits, and other project-related activities.The Consultant's remuneration shall be based on the actual time spent performing the services, in accordance with the agreed Time-Based contract and applicable payment arrangements.9. Reporting and SupervisionThe Assistant for Administrative, Coordination and Translation Support shall report directly to the PIU Manager.The Consultant shall work in close coordination with:• the Procurement Specialist;• the Financial Management Specialist;• Monitoring and Evaluation specialists;• Environmental and Social Specialists;• consultants and consulting firms engaged under the Grant;• representatives of the Ministry of Health;• relevant departments of the Ministry of Economy and Finance;• other participating government institutions; and• the World Bank Task Team.The Consultant shall perform the assignment under the overall supervision of the PIU Manager and in accordance with the Financing Agreement, the Project Operations Manual, and other applicable World Bank requirements.The Consultant shall provide administrative, organizational, coordination, translation, and documentation support and shall not perform managerial, fiduciary, procurement, or financial management functions assigned to other members of the PIU.The Consultant shall promptly inform the PIU Manager of any administrative, coordination, documentation, or other issues that may affect timely implementation of Grant activities and shall support appropriate follow-up actions.10. Confidentiality and Conflict of InterestThe Consultant shall perform the assignment with the highest standards of professional competence, integrity, and ethical conduct.The Consultant shall maintain strict confidentiality of all information obtained during the assignment and shall not disclose such information to any third party without prior written authorization from the PIU Manager, except where disclosure is required by applicable legislation or the requirements of the World Bank.The Consultant shall avoid any actual, potential, or perceived conflict of interest throughout the duration of the assignment and shall immediately disclose to the PIU Manager any circumstances that may give rise to such conflict.Expressions of interest must be delivered in a written form in English or Russian languages to the address below (in person, or by mail, or by e-mail) by November 4, 2026, at 18:00 hours Tashkent time.Uzbekistan, 100017, Tashkent, Niyozbek yo'li, 1Tel:(+99897) 447-86-11E-mail: healthgfpp2@gmail.comWeb site: https://www.imv.uz/Abdurashid Abdurakhmanov